- Purchase Parts Menu

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The Purchase Parts facility provides links between Parts and Suppliers (or Vendors). Any number of unique Part-Supplier relationships can exist. i.e. A part can have any number of supplier's details listed. However only one supplier can be the primary supplier (see Parts topic for more details).

Data can be entered directly to create a Part-Supplier relationship. However, when a part is received into stock that is subject to a purchase order, the data contained in the order is optionally automatically entered into the Part-Supplier relationship. If one does not exist, a record is created. This process is controlled by a System Preferences option and an individual control on each Purchase Order line item.

When a Purchase Order is being created the purchasing details from the Part-Supplier relationship are provided as default information for the order. This can be edited at the time. In this way maintenance of supplier information is conveniently maintained.

Maintenance Menu

Purchase Parts Menu

Provides commands for maintenance of purchase part records. These records provide information about parts that are purchased from specific suppliers and always relate to a specific part and specific supplier.

Line

Function

Keys

Find

To list a group of records associated with a part or supplier by entering data into any one of the indexed fields. Having entered data, confirm with an OK. This function operates with the Purchase Parts Maintenance window.

Tip TIP: Normally, when performing a Find operation the window is cleared of data. Some uses may prefer to change existing window data when doing a Find. This is achieved by checking the Do not Clear Window when Performing a Find default setting in the Settings Maintenance Subwindow window found in File -- Preferences -- User Settings.

Ctrl+F

Next

To find the next record to that currently selected, building a list of all records so found based on the index of the previous Find command carried out. This function operates with the Purchase Parts Maintenance window.

Ctrl+N

Previous

To find the previous record to that currently selected, building a list of all records so found based on the index of the previous Find command carried out. This function operates with the Purchase Parts Maintenance window.

Ctrl+P

Update

To save changes made to the listed customer part records. This function operates with the Purchase Parts Maintenance window.

Ctrl+U

Add a Supplier or Part

To add an additional record for a part from an alternative part or supplier to those currently listed. This function operates with the Purchase Parts Maintenance window.

Ctrl+I

Delete

To delete a part-supplier record. Select the record you wish to delete from the list before operating this command. This function operates with the Purchase Parts Maintenance window.

 

List Purchase History

To produce a list of the purchase history for the currently selected part. This function operates on the Purchase Parts Maintenance window and opens the Purchase History List window and builds a list of all purchases of the selected part or from the selected supplier depending on the context of the list on the maintenance window.

 

Set to Part Primary Supplier

To designate the currently selected supplier as the primary supplier for this part. The primary supplier is used by MRP to suggest purchasing. This function operates with the Purchase Parts Maintenance window.

Ctrl+S

Re-calculate Performance Indicators

To automatically calculate the performance indicators based on the history of purchasing the currently selected part. This function operates with the Purchase Parts Maintenance window.

 

Print Listing

To produce a report for the current list of parts-supplier records. This function operates with the Purchase Parts Maintenance window and opens the Report Selection window.

 

Print Reports

Provides reports based on Purchase-Parts information. This function operates with the Purchase Parts Reports window with Purchase Part Selection subwindow.

 

See also: -

Compiled in Program Version 3.10. Help data last modified 4 APR 2003 14:02. Class mPptMaint last modified 27 SEP 2006 10:51:28.

Document path Reference Contents > Purchase Parts > - Purchase Parts Menu