Payment and Receipt for AR and AP Interactive Allocations

Document path Reference Contents > Ledgers Sales or Accounts Receivable > Payment and Receipt for AR and AP Interactive Allocations

This window is opened when you are posting an allocation on an AR or AP ledger and you have held the SHIFT key down when clicking on the Allocate a Credit button on the Payment and Receipt for AR and AP window.

Normally, when you select a credit and multiple debits the allocations are distributed in the list order in full up to the available credit being allocated. In some circumstances you may be seeking to only partially allocate some of the debits. For example, you have two invoices for 1000 of which the first has an item for 250 for which you are withholding payment and you have made a payment (credit) for 1750. The normal allocation would clear the first invoice and allocate 750 to the second. If this window is used you can reverse this so that the first invoice is allocated 750 and the second 1000.

Field

Description

Grid list

List of proposed debit allocations. You may reduce the value to provide for partial allocations. The amount reduced will be transferred to other transactions down the list where increased allocation is possible. So work from the top down.

Transaction date

Ledger Transactions. Date of transaction. {TRAFILE.TRADATE date date1980 Idx}

Currency

Ledgers Transaction Allocations. Currency symbol. {TRLFILE.TRLCUR char 3}

Due amount in currency

Ledger Transactions. Amount in currency due to be cleared (0.00 = fully allocated) (was TRAPAID). {TRAFILE.TRADUEF number 2dp}

Allocation in currency

Ledgers Transaction Allocations. Value of debit allocation in foreign currency. {TRLFILE.TRLVALUF number 2dp}

Due amount in local currency

Ledger Transactions. Amount in local currency due to be cleared (0.00 = fully allocated). {TRAFILE.TRADUE number 2dp}

Allocation in local currency

Ledgers Transaction Allocations. Value of debit allocation in local currency. {TRLFILE.TRLVALU number 2dp}

Allocation comment

Ledgers Transaction Allocations. Comments regarding allocation. {TRLFILE.TRLCOMM char 30}

Debit document reference

Ledger Transactions. Document reference. {TRAFILE.TRADOCR char 15 Idx}

Debit comment

Ledger Transactions. Comments on transaction. {TRAFILE.TRACOMM char 30}

Total allocations in credit currency

The total entered allocation in the currency of the credit.

Available amount to allocate

The available credit to allocate in the credit currency.

Total allocations in local currency

The total listed local currency allocations (only when foreign currencies are involved).

Currency adjustment

Currency adjustment that will result if any (only when foreign currencies are involved).

Button

Action

Process Allocation

Click on this button to process the allocation and close the window.

Cancel

Click on this button close the window with no posting.

See also: -

Compiled in Program Version 3.10. Help data last modified 26 MAY 2004 11:44. Class wAcPayrecAlloc last modified 21 MAY 2008 13:31:32.

Document path Reference Contents > Ledgers Sales or Accounts Receivable > Payment and Receipt for AR and AP Interactive Allocations