Email Address List Maintenance

Document path Reference Contents > Manager Controls > Email Address List Maintenance

The program Email system enables you to print any document or report to the Email destination. This sends the document as an attached HTML document to an email recipient. The operation of this is discussed in the Email Sending Details window.

Customers, Suppliers, Additional Addresses and Marketing Contacts all have Email address fields. If these are populated, documents sent by email to one of them will be pre-loaded with the target email address. It may be that you want some of these emails automatically copied or blind copied to others. For example, a customer may be handled by an agent, so for each quotation sent to the customer a copy should also go to the agent.

This window, accessed from the File -- System Manager -- Email Copy Addresses menu function, provides a method of setting up default Carbon Copy and Blind Carbon Copy addresses.

When the window opens, all such copy address records set up will be listed.

If you wish to add a copy address to the list, you must first click on the Build a list of all email addresses stored in master data files. button. This will scan the system for all email addresses and offer them to you in the list. This function will also look for previously saved copy records where there is now no longer an email address and you will be offered the option of discarding them.

To assign a copy address, select one or more lines in the list and click on either the Change Selected CC or Change Selected BCC button. You will then be presented with an address entry dialog. You can have more than one address by separating them with commas.

Button

Action

Build Email List from Master Data

Build a list of all email addresses stored in master data files.

Change Selected CC

Click to add or change the Carbon Copy address to the selected lines.

Change Selected BCC

Click to add or change the Blind Carbon Copy address to the selected lines.

Print List

Will cause a report to be printed of the subject matter. Right-click to select report destination.

See also: -

Compiled in Program Version 3.10. Help data last modified 9 NOV 2001 07:47. Class wEmailAdrMaint last modified 30 MAY 2008 07:57:05.

Document path Reference Contents > Manager Controls > Email Address List Maintenance