Bank Cheque Review and Printing

Bank Cheque Review and Printing - Select Cheque Payments pane

The cheque payment system operates by first recording payments in the appropriate ledger functions. For example, Payments to Suppliers or Journals. After they have been posted, they can be specifically assigned to cheque book cheque numbers in this window.

To operate this window you first set the bank account and the date from which you want to list un-cleared bank payments. Having set these two parameters use the Build List of Payments button.

From the list produced, you should select those payment lines that you wish to assign cheques to.

Field

Description

Account code

Ledger Transactions. Account code. {TRAFILE.TRAACCO char 10}

User reference

General Ledger Accounts. User reference. {GLAFILE.GLAUSER char 10}

Currency

General Ledger Accounts. Currency of the account. {GLAFILE.GLACUR char 3}

Description

General Ledger Accounts. Description. {GLAFILE.GLADESC char 40}

From date

Enter a date from which payments from the bank account will be collected when the list is built.

Button

Action

Build List of Payments

Click to build the transaction list for back payments not linked to a cheque.

The window has 4 tab panes.

Select Cheque Payments  Cheques Assignments  Print Cheques and Remittances  Cheque Re-assignment or Changes 

Select Cheque Payments

This pane enables you to select bank payments for assignments to cheques.

From the list produced, you should select those payment lines that you wish to assign cheques to.

Field

Description

List

List of uncleared payments in the bank account shown above. Select all transactions you want to assign to cheques. Double-click on a line to view a document.

Selected total in currency

The sum of values of transactions you have selected in the list.

Selected total in local

The sum of values of transactions you have selected in the list in local currency.

Button

Action

Print List

Click to print a list of payments requiring cheques. Right-click to select report destination.

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Cheques Assignments

Bank Cheque Review and Printing - Cheques Assignments pane

To assign cheques to the selected bank payments.

Field

Description

Cheque number

Ledgers cheque data. Cheque number (maximum 10 digits). {CHEFILE.CHENO number}

Value

Ledgers cheque data. Value of the payment in the currency. {CHEFILE.CHEVALU number 2dp}

Contra account

Ledgers cheque data. Ledger and account ident (same as TRACONT in bank account transaction). {CHEFILE.CHEIDEN char 11}

Payee name

Ledgers cheque data. Name of payee (usually CUSCNAM or SUPNAME). {CHEFILE.CHENAME char 40}

Stopped

Ledgers cheque data. Check stopped. {CHEFILE.CHESTOP boolean}

Cancelled

Ledgers cheque data. Check cancelled. {CHEFILE.CHECANC boolean}

Comment

Ledgers cheque data. Comment. {CHEFILE.CHECOMM char 1000}

First cheque number

Enter the first cheque number for this cheque run.

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Print Cheques and Remittances

Bank Cheque Review and Printing - Print Cheques pane

To print or re-print cheques and remittance advice notes.

Field

Description

Cheque list

List of cheques or payments that can be printed. Select and use the delete key to remove an unwanted cheque from the list.

From number

Enter the first cheque number for selection.

To number

Enter the last cheque number for selection.

From date

Enter the start payment date for selection.

To date

Enter the last payment date for selection.

Report type

Select a report design for printing.

Button

Action

Build Cheque List

Click to build a list of old cheques for reprinting.

Build Payment List

Click to build a list of payments for remittance advice printing.

Print Report

Will cause a report to be printed of the subject matter. You can change the Destination of the report by selecting the 'Report Destination' menu command.

Note NOTE: Only remittance notes (Report sub-type 0) will print for payments where there is no cheque record.

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Cheque Re-assignment or Changes

Bank Cheque Review and Printing - Cheque Re-assignment or Changes pane

To re-assign or amend cheques that have already been assigned.

Field

Description

From number

Enter the first cheque number for selection.

To number

Enter the last cheque number for selection.

Original number

Original Cheque Number. Ledgers cheque data. Cheque number (maximum 10 digits). {CHEFILE.CHENO number 0dp}

New cheque number

New Re-Assigned Cheque Number. Ledgers cheque data. Cheque number (maximum 10 digits). {CHEFILE.CHENO number 0dp}

Value

Ledgers cheque data. Value of the payment in the currency. {CHEFILE.CHEVALU number 2dp}

Contra account

Ledgers cheque data. Ledger and account ident (same as TRACONT in bank account transaction). {CHEFILE.CHEIDEN char 11}

Payee name

Ledgers cheque data. Name of payee (usually CUSCNAM or SUPNAME). {CHEFILE.CHENAME char 40}

Stopped

Ledgers cheque data. Check stopped. {CHEFILE.CHESTOP boolean}

Cancelled

Ledgers cheque data. Check cancelled. {CHEFILE.CHECANC boolean}

Comment

Ledgers cheque data. Comment. {CHEFILE.CHECOMM char 1000}

First cheque number

Enter the first cheque number for this cheque re-assignment.

Button

Action

Build Cheque List

Click to build a list of old cheques for amending.

Re-Assign Cheque Numbers

This will re-assign checks as listed, after which you can post changes to effect the re-assignment.

Post Changes

Click to post the changes you have made to the list.

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See also: -

Compiled in Program Version 5.04. Help data last modified 4 Jun 2012 04:47. Class wAcGlCheques last modified 18 Feb 2016 10:45:42.